If you want to manage your email effectively, it’s important to dedicate a certain amount of time each day to doing so. But if you spend more than 10 minutes on every reply, email will quickly take over your day and you won’t be able to save any time by turning off Gmail notifications.

There are a few things you can do to improve your email writing skills if you want to get replies from clients and don’t have to spend long periods of time writing. One way is to find a strategy that works for you and use the right tools. You don’t have to be a great writer or productivity guru to achieve this, but finding the right tools and strategies will help make your writing process more efficient.

Set Up Email Templates (Canned Responses)

Creating email templates can save you time and help you automate your email. Both Gmail and Outlook have this feature, which will help you save time and automate your email for free.

  1. Open Gmail and sign in.
  2. Click on the gear icon in the top right corner of the screen and select Settings.
  3. Under “General,” click on “Email Accounts.”
  4. In the “Email Accounts” window, click on the account you want to set up templates for and select “Templates.”
  5. On the “Templates” page, under “Create a new template,” click on the button that says “Create a new email template.”
  6. In the “New Email Template” window, enter a name for your template (e.g., “Company Newsletter”) and click on the button that says “Create.” Now you have a brand new email template ready to use in Gmail! To start using it, just open your inbox and click on the template’s name to open it in Gmail’s default compose window. ..

After logging in to your account, click the gear icon and select Settings.Then go to Advanced and click Enable next to the Templates option. Scroll down to the bottom of the page to save the changes. After logging in, you will see a Templates option on your Settings page. Click on this option and select Enable next to the Templates option. This will allow you to use pre-made templates for your posts. ..

You can now start working on your own email templates. Type the text you want to save into a new email. Then click three vertical dots at the bottom-right and choose Templates to save your draft as template.

When you need to quickly respond to a question, create templates that include long paragraphs and quick 2-3 sentence replies. You’ll be surprised at how much time those will save you in the future.

Networking Emails

Network Emails is a web tool that offers dozens of email templates to help you build your professional network. ..

Networking Emails is a great resource for optimizing your communication. Their templates include cold/warm introductions, following up with a non-responder, and even writing thank you notes. ..

This template comes with helpful tips and suggestions that can further improve your communication with the recipient.

You can use the search button or browse through the list to find the right email. Then all that’s left to do is copy-paste it into your message box and change a few details.

Word Counter Plus

If you’re someone who writes more than 10 emails a day, it’s essential to keep some of them short and sweet. So if you often end up with emails that are way too long, you might want to consider using a word counter tool to stop yourself. A Chrome extension Word Counter Plus can do the job for you.

Hi, I wanted to highlight the text in my email and get the number of words and characters I used in one click. I used 8 words and 45 characters in this one click.

DraftMap

DraftMap can help you write better emails by checking for unnecessary word repetition and helping you stick to one writing style.

Chrome extension DraftMap gives you real-time suggestions on your writing based on Hemingway’s rules of writing. This will help you avoid using passive voice, typos, cliches, and other common mistakes. ..

Don’t be alarmed if you still see highlighted words after you’ve finished editing your email. The recipient won’t see the colors, the suggestions are only visible to you. ..

Your Email Could Be Better

Your Email Could Be Better is a website that is designed to help people manage their emails more efficiently. It educates people on the best email practices so that they can save time and avoid mistakes.

To avoid wasting time and effort, follow these simple rules when composing a professional email:

  1. Make sure your subject line is clear and concise.

  2. Leave out unnecessary attachments.

  3. Use a clear, concise subject line.

  4. You should use proper grammar

  5. You should use clear, concise language

  6. You should be concise and to the point

  7. You should use active voice

  8. You should use strong verbs

  9. You should use active nouns

  10. You should use correct spelling and grammar

  11. Your email title needs to be unique 9. Your email body needs to be concise and to the point 10. Use a subject line that is specific

Email is a necessary part of our lives, but it can be time-consuming and frustrating to manage. There are a few things you can do to make your email management easier. First, try to keep your email length down. Second, make sure you’re timing yourself when you write. Once you establish some rules, you’ll see improvements in your email productivity. ..

If you can’t seem to stop writing long, time-consuming emails, it might be time to give up email completely. Try using your customer relationship manager (CRM) or Slack to communicate with your coworkers instead. If nothing else, it’ll help you spend less time on email.